Seating Chart for Wedding?

by DIY wedding planner on March 31, 2012

I was thinking of having a seating chart instead of placecards for my wedding. It is just to assign tables not the seats. I am looking for an inexpensive website that can make it for you or any DIY ideas?

{ 6 comments… read them below or add one }

? kiki ? March 31, 2012 at 5:47 am

Are the guests going to have to crowd around a small seating chart to see where to sit? If so, that idea is lame. If you’re going to tell guests where to sit you need to make it as simple as possible for them to find their seats.

Placecards. Use them.


b2b 5-2-10 March 31, 2012 at 6:33 am

i would use excel or word to make a list of what people are supposed to be at each table
use pretty fonts and colors then bring them to staples on a thumb drive or something and have them put the lists on nice paper (they have pearlized silver and ivory that look really nice)
you can even laminate them to protect them… depending on the amount of tables it should only cost a few dollars if you put 2 or 3 tables on a regular sized sheet of paper


Jess March 31, 2012 at 7:24 am

I don’t think there’s any way to make a seating chart look classy. Just use place cards. You may not even have to buy them. Some venues provide place cards that you just have to fill out.


bjoyfulinvitations March 31, 2012 at 8:07 am

You can order a custom seating chart from for about $35


teacherjen2004 March 31, 2012 at 8:31 am

One of my cousins did this recently. They had it at the end of the gift table, right after the guest book, so people could check to see where they were sitting while the people behind them were signing the guest book. One suggestion – list people alphabetically by last name and put the table number after the names, instead of organizing it by table. It’s a lot quicker for someone to find their name than to scan all the tables.

As to how to get it done, if you have a program like Publisher or Print Shop, you could use that to make the chart. This allows you to make columns, use pretty font, and put borders around it. Then what I would do is take the file to Staples on a thumb drive and have them blow it up to poster size and print it out for you. Then have it mounted on either foam board or that stiff mounting board that you make mattes for posters and photos out of (can’t recall the actual name of the product but they sell it at A.C. Moore’s and Michaels) – this second option allows you to possibly find a board in a color that coordinates with your wedding colors.


truefirstedition March 31, 2012 at 8:46 am

Use placecards to assign the tables – otherwise, your guests are going to be crowded around a small chart and you’ll have a big traffic jam.

Put the name and table number of each guest (or each family/couple) on a placecard:

Mr. John Smith
Table 4

Ms. Susan Jones and Guest
Table 7

Then put all the placecards on a little table close to the entrance of the reception, in alphabetical order by last name so they’re easy to find. Your guests will pick up their cards, find their table, and choose their own seats when they get there.


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